Learn about the essential requirements, duties, responsibilities, and abilities that an office manager needs.
Office managers are in charge of monitoring administrative support and keeping the office functioning efficiently. From reception duties to document copy editing and support to processing paperwork or filing, the role has a wide range of activities and responsibilities.
Use this office manager job description to identify what you should focus on in your job description to ensure you find the right person for the job.
Job Description for Office Manager
Our company is looking to recruit an office manager to oversee the day-to-day operations of our office. You will greet visitors, answer phone calls, and purchase office supplies. You will also be expected to prepare presentations and reports for the management. To maintain organizational effectiveness, efficiency, and safety, the Office Manager will coordinate and manage office administration and operations.
Our ideal Office Manager is responsible for administrative procedures, inventory monitoring, supervision of office workers, and task delegation. Experienced in a variety of administrative and executive support jobs, as well as the ability to work independently with no supervision. Well-organized, adaptable, and enthusiastic about the administrative difficulties of maintaining a diverse office.
Responsibilities of Office Manager:
- Oversee and assist with all administrative tasks in the office, ensuring that all runs smoothly.
- Meeting and appointment scheduling inside the office, and keeping the calendar
- Organizing the structure of the office and placing orders for stationery and equipment
- Maintain inventory of office supplies and place orders as needed.
- Greeting visitors, taking incoming phone calls and providing excellent customer service.
- Develop office policies and procedures, ensuring they are followed.
- Assist with office planning and renovations, as well as IT infrastructure maintenance and operation.
- Flight, hotel, and auto rental arrangements for both domestic and international travel.
- Making presentations and other reports for management.
Typical Office Manager Requirements:
- Qualifications in business administration, communications or similar subject matter
- 2 to 5 years of administrative function or office management experience
- Attention to detail
- Solid computer abilities, including Microsoft Word, Excel, Outlook, and PowerPoint
- Strong time management and organizational skills
- Knowledge of office machines (e.g. printers)
- Good time management and multi-tasking and prioritization skills
- Excellent communication abilities, both written and vocal
FAQ
What exactly does an office manager do?
An office manager’s primary responsibility is to ensure that the office runs smoothly and efficiently. Overseeing administrative staff employees, receiving and guiding guests through the office, and conducting or assigning basic office activities are typical office manager roles and responsibilities.
What skills an excellent Office Manager must have?
A good office manager is much more than a capable assistant. A successful Office Manager must have solid organizational skills, excellent communication, and problem-solving abilities.
How to use this office manager job description?
When posting an office manager job, we recommend including information about the position’s responsibilities and responsibilities within your company. Feel free to use this template. We strongly recommend using our app and creating a short video job description that will support your job ad and increase the number of applicants.